Make site knowledge easy to find
Give staff a custom AI tool that searches approved company procedures and site instructions. Answers link back to the original documents so staff can check the details.
Commercial cleaning
Keep your cleaning crews and office on the same page.
Every building has its own instructions. We help commercial cleaning companies make those instructions easier to find and connect the admin around each visit. That could mean a custom AI tool for staff questions, a clearer handover, or fewer details to re-enter before billing.
You know the sites and standards. We build around how your team works.
Build around the tools you already use
We start with your scheduling, shared documents, and accounting tools. Then we look for the handoffs that would benefit from a connection or a small custom tool.
Jobber
Visits and job details
Google Drive
Site instructions and shared documents
Google Sheets
Site lists and review summaries
QuickBooks Online
Invoices and customer records
Tell us what your office and crews use today.
Practical improvements between the office and the site
Make handovers easier to follow
Bring visit notes and changes together so the next crew and the office can see what needs attention.
Keep inspection notes with the right site
Collect inspection notes and photos against the relevant building. Give supervisors a clear view of items to review and follow up.
Get completed work ready for billing
Bring completed visits and approved extras into a billing summary. Your office checks the details before an invoice goes out.
Start with one recurring handoff, then decide what is worth connecting or building.
Three examples we could build with you
Choose one task your team handles often. We can map the steps and build a focused improvement around it.
Find the instructions for a particular site
Google Drive
Google Sheets
- Keep approved procedures in Google Drive, with a site list linking each building to its instructions.
- Staff ask the custom AI tool a question about that site.
- The answer points to the relevant source documents for staff to check. Missing information is made clear.
Make company-approved site knowledge easier to find.
Bring inspection follow-ups into one view
- Google Drive
- Google Sheets
- Collect site photos and inspection notes in an agreed shared location.
- Add the site, issue, and responsible person to a review sheet.
- Supervisors check the summary and decide what needs follow-up.
Keep inspection evidence and the next action together.
Prepare a billing review from completed work
Jobber
QuickBooks Online
- Identify completed visits and approved extra work in the job records.
- Compare the billing details with what is already recorded in accounting.
- Present missing or conflicting items for office review before invoicing.
Make it easier to check what is ready to bill.
Ways to work together
Fix one handoff
Start with one task, such as passing site changes to a crew or getting completed work ready for billing.
Connect your tools
Help useful details move between the systems your office and crews already use.
Build a focused tool
Create a custom AI tool or small application for a gap in your current setup.
Our approach
Listen → Map → Train → Implement
Listen
Walk through a typical visit and the office work around it with the people responsible.
Map
Choose one handoff and agree what a useful improvement would look like.
Train
Help staff use the workflow on the devices they have during the working day.
Implement
Put the improvement into use and adjust it with feedback from the team.
Small, focused engagements around your business. You keep ownership of your systems and choose what to tackle next.
Where does the handoff get messy?
Tell us about a task that keeps coming back to the office or interrupting a crew. We can look at the steps together and see where a practical change could help.
